How to organize corporate passenger transportation?

In order to solve the problem of transporting employees of an enterprise successfully you need to formulate this problem as accurately and specifically as possible by making a detailed description of all processes and operations, for example:

–Transfers to or from the airport, i.e. transportation of employees to the airport and meeting at the airport;
–Business trips around the city (transportation of employees as a part of various activities);
–Delivery of employees to the office or to various remote facilities;
–Express delivery of various documents, small goods, etc .;
–Organization of bus transportation of a large number of employees or partners of the company;
–Car rental without drivers, if the company staff has drivers who will be involved in the transportation of company employees;
–Car rental with drivers, including premium cars for transportation of employees and company managers;
–Lease of personnel (drivers) to drive the company’s cars;

One of the main questions that the head of the company must answer to successfully complete the above tasks looks like this: Are we able to solve the problem of transporting employees on our own, or we need to hire a third-party operator?

If the management of the company makes a decision to organize the transportation of employees on their own, then it is necessary to imagine the full picture, which will consist of a large number of different operations:

1. 1. Analysis of the market of autos in order to select the necessary vehicles for the transportation of employees of the organization.
2. 2. Search, order and purchase of cars of necessary brands, models and configurations from an authorized dealer;
3. 3. Registration of the vehicles;
4. 4. Car insurance;
5. 5. Accounting for transport on the balance sheet of the enterprise and payment of property tax;
6. 6. Searching for buyers and selling cars at the end of their expluatation;
7. 7. Making a contract for the purchase of fuel and accounting for fuel consumption and write-offs in accordance with waybills;
8. 8. Conducting magazines of the release of vehicles on the line, passing daily pre-flight instruction and medical examination of drivers who will be involved in the transportation of employees;
9. 9. Creation of a transport department headed by a chief who has been certified by the Transport Inspectorate, responsible for monitoring the work of drivers and maintaining the above-mentioned magazines;
10. 10. Equipping vehicles with vehicle monitoring devices in order to control fuel consumption and control drivers;
11. 11. Making an agreement with an authorized dealer for the organization of scheduled maintenance and repair of vehicles, as well as payment for related services;
12. 12. Search, selection and training of drivers. Drawing up shift schedules for drivers and monitoring the schedule;
13. 13. Adding of drivers, dispatchers, medical workers to the staffing table, as well as the payment of taxes and insurance fees tied to the corresponding salaries;
14. 14. Lease of the territory for parking of cars and additional rooms for rest of drivers during non-working hours;
15. 15. Various abnormal operations that cannot be planned in advance: actions in case of an accident, serious car breakdowns, illness or sudden dismissal of drivers, etc.

As a result of a thorough analysis of the situation, the head comes to understand that to ensure the transportation of employees and solve other problems of complex corporate transport services, it is better to contact a professional car service. Such as 21 Car Service! It offers efficient and comfortable transportation with experienced drivers, whether you are traveling to and from the airport, a corporate meeting, social event or a nearby State. Our licensed chauffeurs always make sure you’re comfortable and feel safe. They are experienced, reliable, and strive to provide the best experience you’ve ever had.